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Web Publishing Procedures

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Creating and maintaining a web presence at ÃÛÑ¿app helps ensure that students, faculty, and staff have access to accurate, up-to-date information. Please review the following guidelines based on the type of web page you need to publish.

Types of Web Pages

The procedures vary depending on the type of website you are creating:

Administrative Web Pages

Administrative web pages serve as official sources of information about ÃÛÑ¿app’s services, policies, procedures, curriculum, and more. These pages include content for college departments, programs, divisions, academic and administrative offices, online forms, special events, committees, student clubs, and official college publications.

All administrative pages use ÃÛÑ¿app’s standard website template and are published through the College’s enterprise Content Management System (CMS). This ensures consistency, accessibility, and compliance with college branding and web standards. ÃÛÑ¿app does not use Google Sites or other third-party platforms to host official administrative pages.

Web Services reviews and monitors all administrative pages before they are published to maintain accuracy and quality.

How to Request an Administrative Web Page

  1. Contact Web Services
    Let us know what you need, including any special features or online forms. Identify your target audience and the purpose of your page. A consultation is recommended to discuss details. For new websites, please complete a Web Project Request.
  2. Assign a Web Content Contributor
    Each department must designate a web content contributor responsible for providing and maintaining website content. This person serves as the main contact with Web Services and ensures content is updated regularly. Web contributors can request CMS access after completing required training. Please review ÃÛÑ¿app’s Web Policies and Guidelines before making content updates.
  3. Page Creation and Content Submission
    Web Services oversees the initial creation of all administrative pages using ÃÛÑ¿app’s standard web template. This ensures usability, accessibility, and alignment with college branding.
    • Submit all content electronically in Microsoft Word format.
    • You will receive an estimated timeline for page production. Please allow 1-3 business days for completion, depending on workload.
    • You must review and approve your page before it is published.
    If your department already has an existing website and you want training or CMS access to make edits, please contact Web Services.
  4. Organizing Your Website Content
    When structuring your content, focus on clarity and usability. A well-organized page helps visitors quickly find relevant information. Consider including:
    • Introduction: Overview of your department and its services.
    • Services Provided: Details about what your department offers.
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    • Policies and Procedures: Key guidelines relevant to your area.
    • Frequently Asked Questions (FAQ): Common inquiries and answers.
    • Faculty and Staff: Contact information and office hours.
    All content must follow ÃÛÑ¿app’s Website Style Guide and be proofread for accuracy. Web Services and the Marketing and Communications Office will review all text before it goes live.
  5. Publishing and Linking
    Once your page is finalized and approved, Web Services will publish it and link it to appropriate areas of the ÃÛÑ¿app website, including the A-Z site index and search engine.

For any questions or assistance with website updates, please contact Web Services.

Faculty/Instructional Web Pages

Faculty web pages are intended for classroom-related purposes only. These pages may include instructor homepages, teaching philosophies, syllabi, office hours, and links to online courses. However, faculty pages should not include content that belongs on a department or program website. Each instructor is responsible for maintaining their own site, and Web Services does not review or monitor faculty web pages. A directory of faculty websites is available in the Faculty Web Page Directory.

How to Create a Faculty Web Page

To create a faculty web page, you have two options:

  1. Google Sites (Recommended)
    The easiest and most efficient way to set up a faculty webpage is by using Google Sites. This platform allows for quick creation and easy content updates without requiring web development skills. Web Services offers training sessions twice a year and is available to assist with setup and questions.
  2. Custom Web Space
    If you prefer to develop a more customized webpage using an HTML editor such as Adobe Dreamweaver, you can request a hosting account through Web Services. After submitting the request form, your account will be processed (typically within 24-48 hours), and you will be given secure FTP access to upload your web pages.

Regardless of the method you choose, it’s important to regularly update your content each semester to ensure accuracy and relevance.

Getting Your Web Page Listed

Once your faculty webpage is complete and published, you should request to have it linked from www.tmcc.edu by filling out the Link My Web Page form. Faculty pages should also include a link back to the main ÃÛÑ¿app website (www.tmcc.edu) for consistency and accessibility.

For assistance, please contact Web Services.

Student Web Pages

Student organization and club pages that promote official ÃÛÑ¿app-sanctioned student organizations must be hosted on ÃÛÑ¿app’s official web servers and require approval from the Student Government Association (SGA).

For personal websites, ÃÛÑ¿app students have access to free website-building tools, such as Google Sites. This platform allows students to create and manage their own web presence, collaborate with peers, and integrate tools like Google Drive, Google Calendar, and YouTube. Google Sites can be accessed from any internet-connected device, making it a flexible and convenient option.

To get started, log in with your ÃÛÑ¿app credentials and activate your ÃÛÑ¿app email account if you haven’t already.

Promote and Maintain Your Website

Announce and Market Your Website

After launching your website, it's important to promote it effectively. Share the URL with those who may find it useful by including it in emails, business cards, publications, catalogs, flyers, posters, and other materials. Web Services will also collaborate with departments and faculty to ensure their websites are appropriately linked and cross-listed on www.tmcc.edu to enhance visibility.

Monitor Your Website’s Traffic

Tracking website traffic helps evaluate engagement and identify areas for improvement. ÃÛÑ¿app Web Services analyzes traffic data for administrative websites to refine content, improve usability, and enhance the overall user experience.

If your department would like a Google Analytics monthly traffic report for your web pages, please contact Web Services for more information.

Keep Your Website Up to Date

Launching a website is just the beginning—regular maintenance is essential. Content should be updated frequently to remain accurate and relevant. This includes:

  • Reviewing and revising text and information.
  • Checking that links are functional and up to date, especially those pointing to external sites.
  • Removing outdated materials and ensuring the site reflects current policies, events, and services.

If Web Services identifies a broken link on your site, we will notify you so it can be corrected as soon as possible.

For any assistance with website maintenance or analytics, please contact Web Services.